- Tuition Remission
- Prorated GA Benefits
- Health Insurance
- Family and Medical Leave
- Bookstore Discount
- Deferment Plan
- Qualified Tuition Reduction
A Graduate Assistant/Associate (GA) who is appointed during the Fall and/or Spring academic semesters will receive tuition remission. Tuition remission is a reduction in the tuition amount that a student will be charged. The tuition remission is an amount which is dependent on FTE, enrollment, and dates of the appointment contract. The tuition remission benefit is only available for Fall and Spring semesters. Tuition rates for nonresident GAs will be automatically recalculated at the resident rate (GA Reduced Tuition).
- If a GA is appointed at a total FTE less than .50, they will receive tuition remission in the amount of 50%. This is a 50% reduction in the original tuition charges.
- If a GA is appointed at a total FTE of .50 or more they will receive tuition remission in the amount of 100%. This is a 100% reduction in the original tuition charges.
The tuition remission benefit applies only to base, Main Campus or UA South graduate tuition. It does not apply to mandatory fees, program fees, differential tuition, or any other fees charged by the University for specific programs. The student appointed as a GA is responsible for these charges and fees which must be paid on or before the first day of classes. Students needing to delay payment of any remaining tuition, mandatory fees, and or program fees can enroll in the GA Deferment Plan. GAs enrolling this plan must do so the business day before classes start to avoid late fees.
For any questions or concerns regarding graduate tuition rates, please visit the Bursar's Office Tuition and Fees Calculator.
GAs may have their appointment benefits prorated for various reasons. Some of those reasons may include:
- An FTE (Full-Time Equivalency) adjustment
- A late GA position start date
- GA position ending before the contract end date. GAs whose positions end before the priority hire date will not retain any GA benefits for that semester. Please refer to the Appointment Periods section of this manual for specific dates.
Please contact the Graduate College for more information.
The University of Arizona will cover the single student Campus Health insurance premium charges for a GA during their appointment. The health insurance and health services are provided through the University of Arizona Campus Health and is not transferrable to outside insurance providers. To receive this benefit, a student must enroll in the student health insurance program during the open enrollment period.
|Standard Insurance Premium Amounts||Academic Term|
GAs who enroll in the plan cannot cancel their coverage after the open enrollment period ends, even if they resign or are terminated. GAs who resign or are terminated during the period of insurance coverage will be responsible for repayment of the remaining insurance premium. Also, a GA will be automatically re-enrolled in the student health insurance program each semester upon enrollment in classes.
For more information on the student health insurance offered please visit The University of Arizona Campus Health website.
Graduate Assistants/Associates may be eligible for Family and Medical Leave Act (FMLA) under certain circumstances. GAs must make a request for FMLA leave to his or her supervisor following established University FMLA leave procedures. The supervisor will promptly coordinate with the designated leave coordinator to ensure University FMLA procedures and timelines are followed for notifying the GA of eligibility, certification requirements, and whether the leave will be designated and counted as FMLA leave. For more information please visit the University of Arizona Family and Medical Leave Act Policy.
Graduate Assistants/Associates (GAs) who meets the following criteria (below), are eligible for GA parental leave for up to six weeks. GA parental leave provides continued assistantship/associateship compensation, relief from regular duties, and allows for the continuation of GA benefits.
- Actively appointed as a GA for at least one semester during the time of leave request. If requesting summer leave, a GA must have been hired for the previous spring term and have had a firm offer of summer support. This program is not available to GAs in their first semester of appointment as a GA.
- Ability to attest to being the primary caregiver for the newborn or newly adopted child. If both parents are graduate assistants/associates, only one leave will be available per family, which may be allocated between the parents, but not to exceed 6 weeks total leave.
- Good academic standing and continued enrollment in classes during the leave period to meet the continuous enrollment policy.
Important Points to Remember
- If a GA is also eligible for Family and Medical Leave Act (FMLA), the unpaid leave will be recorded as FMLA and must be coordinated with the paid GA Parental Leave. The paid leave must either be the first six weeks of FMLA or the last six weeks. The request procedures must be followed for each policy and all other GA Parental Leave limits still apply. Please see Family and Medical leave policy above.
- Parental leave may be taken during the semester in which the child is born or adopted, or during the semester immediately following.
- Hiring units may impose restrictions during which 6-week period works to accommodate the hiring unit’s general course of business.
- Parental leave does not constitute a break in continuous enrollment. A GA should consult with their academic advisors to determine how they will maintain full-time enrollment.
- Funds are limited and awarded on a first-come first-served basis so GAs should apply as early as possible.
- There is a limit to one paid parental leave per family during their graduate career, even if the GAs are in more than one degree program.
- If the GA is supported by a research assistantship/associateship funded by external sources, such as grant funding, they must adhere to the rules of the granting agency in regard to leaves from work. If the granting agency defers to University policy regarding paid parental leave, the six-week leave will be paid by the grant. If the granting agency requires suspension of payment during the leave period, they will be eligible for substitute payment from this program.
Instructions for Graduate Assistants/Associates
- The request for parental leave form must be submitted before the leave takes place. Apply by submitting the original, fully signed Graduate College Parental Leave Request Form to Rachel Nielsen, Manager of Business and Finance, Graduate College Administration Room 322, email@example.com. The student and the department will be notified whether the request is approved or denied. Please direct all questions to Rachel Nielsen.
- Check with the department's Leave Coordinator regarding possible Family and Medical Leave eligibility.
Instructions for Appointing Departments
- Sign Graduate College Parental Leave Request Form.
- Check for possible FMLA eligibility.
- Ensure that the appropriate Time Reporting Codes for the approved leave are entered on the GA's timesheet for applicable pay periods.
- PLG - Grad Asst Paid Parental Leave
- FPLG - FML Asst Paid Parental Leave
GAs are eligible for a 10% discount off the price of select items purchased at all ASUA Bookstores, subject to Bookstore policies in effect. This benefit goes into effect once appointment information is processed and all requirements are satisfied. This benefit must be mentioned at the time of purchase to receive it and is not available retroactively.
The GA Deferment Plan will allow a GA to defer payment of any remaining tuition, including differential tuition, mandatory fees, and/or program fees, until close to the end of the semester. There is no cost to enroll in this plan. This plan does not cover non-tuition related expenses. If you enroll in the GA Deferment Plan, you do not need to enroll in the standard UA payment plan. Students with enough accepted financial aid to cover their charges should not use this form. Students must ensure that their account balance is settled by the end of the semester. Delinquency will result in past due balance charges and the inability to enroll for future semesters.
For each semester that a student wishes to be enrolled in this plan, they must designate their enrollment in the plan by completing the GA Deferment Plan enrollment form by the appropriate deadline. GAs are strongly encouraged to enroll at least two (2) weeks prior to the tuition due date to avoid unnecessary delays in processing. Once processed, the GA will receiv an email and the due dates for eligible charges will be changed to the GA Deferment Payment Deadline listed on the form.
University policy states that Graduate Assistants/Associates (GAs) are no longer allowed to utilize the GA tuition remission benefits and the Qualified Tuition Reduction (QTR) benefit together. GAs must choose to use the GA benefits associated with their appointment, or the QTR. For more information please visit the University of Arizona’s Human Resources website.